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Each year accounts of the NAHS Sports Booster Club are audited and it is important that appropriate records are maintained for the 19 athletic teams. Records of what is deposited, how a team wants to account for the deposit and how funds should be spent from the teams account are all tracked. To make sure we are can track the money entrusted with us for our athletes, we have developed the attached forms. The forms should be used when either depositing or requesting money from a sports booster club account. Instructions for each of the attached forms follows. The forms are in both an excel workbook as well as a pdf format. There is no difference – just use whichever format you prefer.
Team Budget
 Booster Club Budget Form
Coach and team parent work together to complete the team budget prior to the date specified by the Athletic Director. In Part 1 include all items needed for the current season. For example, cost of food/snacks for the team, equipment, skill building, community coaches, etc. should be included. In Part 2, include any "nice to have" items that will be necessary to build a truly outstanding program.
It is recommended that the team budget be shared with parents at a team meeting. This will allow all parents to understand the cost of the team as well as give the opportunity to ask for participation in fundraising efforts.
Copies of the team budget should be sent to Robb Whitman, AD, at rwhitman@atlantapublicschools.us and to Mike Rary at jmrs@mindspring.com.
Check Request
Booster Club Check Request
To request a check from the booster club, a completed check request form with backup should be submitted to the treasurer, Judy Knighten. Acceptable backup includes a receipt (much preferred), a program or invitational flyer, registration confirmation, etc. In extreme circumstances, an email to all parents of a team that details the expense will be accepted.
Check requests can be delivered to the treasurer in one of 3 ways. (1) Leave them in the Sports Booster Club mailbox in the main office at North Atlanta. They will be picked up on Friday afternoons. (2) Mail/deliver checks requests to Judy Knighten at 633 Darlington Circle Atlanta, GA 30305. Or, (3) scan them with the backup information and email them to Judy Knighten at jknighten@bellsouth.net.
Checks are processed on the weekend and will generally be mailed the first of the following week (if you provide an address).
Each team should let the treasurer know the parent(s) who are authorized to request checks from the team account. It is preferrable that only the coach and one other parent is working with the treasurer for financial transactions. This avoids confusion and overspending.
You can reach Judy Knighten, treasurer, at jknighten@bellsouth.net or at 404 317-7820.
Cash Deposit
Booster Club Deposit Form
To deposit money in a booster club account, complete a deposit summary form. Cash deposits should be counted and signed by two people. Money can either be left with Robb Whitman, AD, who will keep the deposit in a safe until the Friday pickup.
Or, deliver the money to Judy Knighten, treasurer at 633 Darlington Circle, NE, Atlanta,GA 30305.
Deposits will be coded based on the activity identified on the deposit form. If a team would like to set up separate activity accounts within their team budget just let the treasurer know.
All checks should be made payable to "NAHS Sports Booster Club". Only checks pre-printed with the payees name and address can be accepted. In the event a check is returned for insufficient funds, closed account, etc., the team account will be charged. The team parent is notified for further handling as appropriate.
Reporting
 Team Forms 2009-10
Each month a statement of transactions for the team is available from the treasurer.
Special reports can also be made available on request.
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North Atlanta
